Budget Justification

Appendix A: Access Board Budget

Description FY 2013 FY 2014 
Request
FY 2015 
Request
[1]  We expect to receive this amount in reimbursements for travel associated with training.
Budget Total 7,012,936 7,448,000 7,548,000
Personnel 4,446,000 4,821,400 4,848,400
Salary 3,433,000 3,799,200 3,800,000
Staff 3,264,000 3,594,500 3,593,900
Board 169,000 204,700 206,100
Personnel Benefits 1,013,060 1,022,200 1,058,000
Travel 263,000 294,700 294,700
Board Meetings and Public Hearings 200,000 237,700 237,700
Advisory Committee Meetings 45,000 30,000 30,000
Training, Site Visits, Conferences, Other 18,000 27,000 27,000
Space Management 708,000 720,400 748,200
Research 100,000 400,000 300,000
Technical Assistance and Research 95,000 100,000 100,000
Regulatory Assessments 5,000 300,000 200,000
Facilitators/Contractors 27,000 25,000 28,000
Administrative Support Services 503,407 503,500 620,000
IT Support Services 718,769 512,200 497,600
Printing 130,000 60,000 90,000
Miscellaneous Operating Expenses 116,700 110,800 111,500
Postage, Courier, and Mailing Services 15,000 15,000 15,000
Phones 5,000 10,000 5,000
Staff Training 15,000 8,000 15,000
Equipment 20,000 10,000 13,000
Supplies 10,000 20,000 15,000
Drug Testing 700 800 1,500
Audit 27,000 28,000 28,000
Books 9,000 9,000 9,000
Other 15,000 10,000 10,000
Receipts for Publications and Training [1] 45,000 50,000 45,000

Cost Discussion

The Board is requesting a total budget authority in FY 2015 of $7,548,000.  In FY 2013, Public Laws 112-175 and 113-6 provided the Board with $7,012,936; Public Law 113-76 provided the Board with $7,448,000 in FY 2014.

Personnel We anticipate the Board will use 31.5 FTE in 2014 and 2015.  We are planning on 5 days per public (Presidentially appointed) Board member for each of the 5 regular Board meetings and one out-of-town meeting.  In addition we have included funds for the following:
  • Salaries for 6 additional site visits or information meetings where a few public Board members travel to a location to examine specific accessibility issues and creative solutions.
  • 1% pay raise and associated benefits increases.
  • The Help America Vote Act gives the Board positions on two committees within the Election Assistance Commission.  Based on experience, we have estimated that we will pay the salaries of 2 public Board members to attend 7 meetings lasting 2 days each.
We have calculated benefits (including the transit subsidy) based on our experience with the benefit packages employees have chosen in the past.  Benefits for public Board members include only the Social Security allotment from the employer.
FY 2014 $4,821,400
FY 2015 $4,858,000
Travel The largest portion of our travel budget is devoted to the cost of travel for 13 public Board members. We contract with a certified court reporter to provide transcripts of all Board and advisory committee meetings. We provide sign language interpreters at all Board and advisory committee meetings at a cost of approximately $750 per day.
FY 2014 $ 294,700
FY 2015 $ 294,700
Space Management In 2010 the Board acquired additional space for the purpose of providing conference space for its 5 in-town Board meetings and for advisory committee meetings, public forums, and other large meetings.  This additional space ensures that the Access Board’s meetings are fully accessible to people with disabilities, which is imperative, given the agency’s mission.  Our rent is set by the General Services Administration.
FY 2014 $ 720,400
FY 2015 $ 748,200
Research Contracting for research to assist in our guideline development and to provide technical assistance materials is crucial to the Board’s mission.  Funds are also used to conduct required regulatory assessments for our rulemaking.
FY 2014 $ 445,288
FY 2015 $ 400,000
Facilator/Contractors We use contractors to assist the Board in benchmarking performance measures and in other activities such as maintaining our electronic records system, improving the electronic distribution of electronic media, technology consulting services, and having compliant Federal Personal Identity Verifications under HSPD-12.
FY 2014 $  25,000
FY 2015 $  28,000
Administrative Support Services The Board contracts with the Bureau of Public Debt in the Department of the Treasury to provide procurement, financial, payroll, and personnel services.
FY 2014 $ 503,500
FY 2015 $ 620,000
Information Technology Support Services This is the yearly cost of the Board’s telephone and desktop computing needs including desktop and laptop computers, assistive technology, local area network servers, software, printers, and maintenance and support services (including website hosting and internet service).
FY 2014 $ 512,200
FY 2015 $ 497,600
Printing Publishing proposed and final rules in the Federal Register is a relatively high cost for the Board. Printing in the Federal Register costs $477 per page.  Other items in this category include printing our final rules in the Code of Federal Regulations.
FY 2014 $  60,000
FY 2015 $  90,000
Miscellaneous Operating Expenses Expenditures in this category include postage, overnight shipping for mailing meeting materials to Board members, in-town delivery service, and postage meter rental.  We have lowered our postage costs since we have phased out delivery of print publications as a means of implementing Executive Order 13589 (Promoting Efficient Spending).  Some of our phone system costs are included here too and include costs for our toll-free lines and local calls.  Other costs include staff training, maintenance contracts for our office entry and security system and a copier.  We contract with the Department of the Interior to provide services for the mandatory drug testing program.  Other expenditures are for employee health services, a reader to provide audio tapes as alternate format publications, and attendant services as a reasonable job accommodation when an employee who needs this service travels.  Our yearly financial audit is included along with book purchases for our library collection of accessible design materials, office supplies, and equipment purchases.
FY 2014 $ 110,800
FY 2015 $ 111,500
Receipts for Publications and Training We expect to receive $50,000 in FY 2014 and $45,000 in FY 2015 in reimbursements for travel associated with training.